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Sales Note Explained

Learn what Sales Note is and how it helps you organize buyers and manage your sales activities in TradeIt.

Sales Note is TradeIt’s built-in workspace for managing potential buyers.

After discovering companies through B/L Tracking or other research, exporters need a way to organize, track, and evaluate those buyers.

Sales Note allows exporters to store buyer information, organize buyers into pipeline stages, and track the progress of each potential business opportunity.

This helps exporters manage their buyer discovery and outreach activities in a structured way.

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Why Sales Note Matters

During buyer discovery, exporters may identify dozens or even hundreds of potential buyers.

Without a structured system, it can be difficult to keep track of:

  • which buyers were discovered
  • which companies have been researched
  • which buyers have shown interest
  • which companies have become customers

Sales Note helps exporters organize these buyers into a clear pipeline and track their progress.

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Sales Note as a Buyer Pipeline

Sales Note works as a buyer pipeline, allowing exporters to categorize companies based on their current relationship or progress stage.

TradeIt provides a default pipeline structure that many exporters can use as a starting point.

Stage
Typical Meaning
List
Buyers discovered through B/L Tracking
Lead
Buyers whose contact or company information has been identified
Target
Buyers who have shown interest, such as sending an inquiry
Client
Buyers who have successfully completed a business deal

This pipeline structure helps exporters clearly track how each buyer progresses from discovery to actual business.

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Customizing Your Pipeline

Every export business operates differently, and TradeIt allows users to customize their pipeline stages.

Users can adjust the pipeline structure to match their own sales process.

For example, companies may add stages such as:

  • Prospect
  • Negotiation
  • Distributor
  • Long-term Partner

This flexibility allows exporters to manage buyer relationships in a way that best fits their workflow.

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Tip

Customize your pipeline stages so they reflect how your company manages export opportunities.

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What You Can Do in Sales Note

Sales Note allows exporters to manage buyer information and sales progress in one place.

You can use Sales Note to:

  • store buyer profiles
  • organize buyers into pipeline stages
  • review buyer information collected through Buyer Enrichment
  • run AI Buyer Fit analysis
  • track communication history with buyers

This helps exporters maintain a clear overview of their buyer discovery and outreach activities.